The new version of DigiDocFlow: A truly complete scanning solution

X-Solutions was acquired in June 2009 by Nuance, a leading provider of speech and imaging solutions for businesses and consumers. Nuance has been a key partner for Ricoh, providing the leading MFP desktop-based scanning solution within Ricoh Personal Paperless Document Manager (PPDM). And as you know, X-Solutions has also been a key partner for Ricoh, providing one of the leading MFP server-based scanning solution within Ricoh with DigiDocFlow.

By combining these desktop- and server-based MFP solutions, Nuance can now provide you, Ricoh and your customers with the ability to achieve total electronic document control through the use of a Ricoh MFP.

With this new point release of DigiDocFlow, it is now possible to directly integrate the DigiDocFlow and PPDM solutions. This means that your Ricoh customers can now access DigiDocFlow functionality directly from their PaperPort desktop.

For example: A customer utilizes the DigiDocFlow MFP client to scan paper documents into SharePoint with 3 additional metadata questions to determine the final storage destination. This exact same process is now possible with digital documents on a PC using PPDM. Simply drag a document within the PaperPort desktop to the DigiDocFlow icon on the PaperPort Send To bar and a screen will popup which offers the user the same workflow options as the DigiDocFlow client on the Ricoh MFP.

Experience the benefits of this new integration by simply downloading the new DigiDocFlow link for PPDM from the download area of the DigiDocFlow web site in the add-on folder. For more information on PPDM, please visit: www.ricoh.com/ppdm.

Other changes within this new version of DigiDocFlow include:

Most accurate Word and Excel output via Nuance OCR technology
With the technology of the Nuance OCR toolkit (Omnipage) we have been able to enhance the current word and excel output formats resulting in a much more accurate word and excel output.

Scanning to editable formats directly from the Ricoh MFP, becomes increasingly important for many companies. When paper contracts of other files have to be retyped, simply scan and convert this file directly to an editable format like Microsoft Word offers real time savings for a lot of organizations. You are now able to make your customer aware of this unique time saving features. Simply download the latest version of DigiDocFlow and demonstrate to your customer how simple scanning can be with DigiDocFlow.

More complete browsing through Microsoft SharePoint.
As many organizations use Ricoh and DigiDocFlow to scan directly to Microsoft SharePoint, we have used the customer feedback gathered to improve the SharePoint connector. It is now possible is to access the whole SharePoint site from the Ricoh MFP through DigiDocFlow.

PID authentication through Active Directory
Personalized scanning is also a growing requirement for organizations. This increases efficiency and also security. Within DigiDocFlow it was already possible to allocate a PID code to each user on the DigiDocFlow server. With this update it is also possible to manage these PID’s (personal ID) from Active Directory. This makes maintenance and changes much easier to coordinate for IT management.

These are some of the new features added to the existing power of DigiDocFlow in terms of easy and intuitive scanning on a Ricoh MFP. For a complete overview of what DigiDocFlow can do to add value to your sales cycles please visit www.digidocflow.com or contact your Nuance account manager.

All described features are part of the basic configuration of DigiDocFlow, except the word and excel output which is part of the DigiDocFlow feature pack. Customers with a valid support contract will be able to upgrade free of charge. For other upgrade options please contact your Nuance account manager.

Click here to download the release notes

Important process changes

New DigiDocFlow trials now last for 45 days and the process to obtain a trial license has also been improved. To request a 45 day trial, please go to www.digidocflow.com/registration and select "Register Trial". If it is your first time requesting a DigiDocFlow trial, an approval is completed by Nuance within 12 hours and the access to the Nuance Network will be e mailed directly to you. Once you have the Nuance Network account access, you can obtain additional DigiDocFlow trials anytime after that initial point simply by logging in to the Nuance Network.